Gym POS system for an efficient fitness business

A gym POS system is an all-in-one tool that helps streamline operations, reduce manual tasks, and improve client service for beauty and wellness businesses. 

A gym POS system can include software and different hardware - such as tills, tablets, and hand-held portable cash machines. In essence, gym POS software and hardware combine to create a system that helps businesses in the fitness industry manage their day-to-day operations more efficiently. 

It can easily handle scheduling classes and PT sessions, managing inventory, tracking sales, processing payments, and more.

With gym POS software, owners can monitor their business performance and make informed decisions that improve their bottom line. The system is also scalable, which means it can handle multiple locations or franchise businesses.

With cloud-based POS systems, modern gyms can use handheld POS devices or a main terminal to process payments straight to the therapy rooms, eliminating the need for multiple trips to the front desk.

This allows your PTs to focus on providing exceptional client service, leading to higher satisfaction rates and repeat business. 

Additionally, this business software often comes equipped with robust reporting tools that allow gym owners to analyze their business performance and make informed decisions to optimize their operations.

Gyms are unique businesses in that they rely on membership fees instead of traditional revenues. A top-of-the-line point of sale (POS) system can help maintain your existing memberships while growing your customer base.

Our suite of features includes the following:

• Inventory management
• Real-time sales and data analytics (that go far beyond the charts and graphs you're used to seeing)
• Eliminating mistakes from manual keyed-in entries
• Powerful POS software that integrates with dozens of your favorite apps
• Integrations with major payment provider​s
• Plus a reliable transaction system

When it comes to managing your business, you have the option of using POS software with or without hardware. 

POS hardware typically includes a physical device, like a cash register or portable card reader.

POS software is a digital solution installed on a computer, tablet or mobile device. 

For gyms and other fitness businesses, the best software should offer a comprehensive solution, including:

• Automated appointment reminders
• Client profile management
• Online booking and scheduling software
• Employee management (and be able to manage multiple personal trainers on one system)
• Marketing campaigns
• Customer relationship management (CRM)
• Reporting tools

At Epos Now, we ensure our gym POS solution (both hardware and software) is customized to your business needs. Our hardware comes with our cloud-based software included. Plus, you can add any number of apps or integrations from our Epos Now AppStore to help manage team members, marketing, accounting and customer loyalty.

Epos Now Payments is a payment processing service that seamlessly integrates with your point of sale system. With Epos Now Payments, you can process payments and accept payments through various methods, including debit and credit card payments, contactless payments, and more. 

Plus, you'll only have to pay one fixed rate for all transactions, making managing your payment processing costs easier. All payment processing is done through one provider, so you won't have to worry about dealing with multiple companies for your payment needs.

There are many POS systems available for gyms, but the best one for your business depends on your unique needs. For example, A gym franchise with multiple locations would benefit most from the Epos Now Multi-site POS. 

Gym and fitness club owners should look out for advanced features such as online booking software, appointment scheduling software, customer management and payment processing, and loyalty programs. 

Additionally, they are designed specifically for fitness businesses, which means they offer tailored features to meet the specific needs of gyms and fitness clubs.

Before selecting a POS system, make sure to consider your budget, business size, and specific requirements. It's always a good idea to read reviews and compare features to find the system that best fits your gym business.

Yes! Our user-friendly POS solution can be integrated with other third-party systems, accounting software packages, marketing platforms, online ordering integrations and more - and of course with other Epos Now devices!

We strive to provide our customers with a more comprehensive system for managing your business operations more efficiently and effectively.

By integrating with other systems, our POS solution can help you save time and reduce errors by eliminating the need for manual data entry and synchronization across multiple platforms.

Additionally, our solution provides real-time data syncing, ensuring that your information is always up-to-date and accurate. This results in better decision-making and a more efficient business operation.

📞 Yes! Epos Now offers a Caller ID that works using a landline or via VOIP (Voice over Internet Protocol). The hardware is easy to set up on your Epos Now point of sale system too.

Epos Now Caller ID allows you to register new callers quickly. And when your customers come rushing back, get access to their name, address, and sales history the moment you pick up the phone! It helps you boost efficiency, reduce errors, and increase customer retention! Find out more about Epos Now Caller ID here.

Yes! Our cash discounting feature allows you to offer discounts to cash-paying customers - key to attracting more customers and saving your business money on payment processing fees.

It’s easy to set up in your Epos Now Back Office and sync across your point of sale system and card machines - all you need is to be signed up to Epos Now Payments and click a few buttons!

Now that you've enabled cash discounting, here's a quick rundown of the key features you can use in your Epos Now point of sale system:

• Display the discounted cash price on the tender for staff reference.
• Process the list price on the card terminal when a card payment is selected.
• Apply the preset discount to the total when a cash payment is chosen.
• Ensure receipts highlight the savings from the cash discount.
• Cash discounts will be shown in your Back Office reports for easy tracking and analysis.

Learn more about cash discounts in our handy blog.